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A summary of income and expenditures for a business
Published September 1, 2023
Updated July 7, 2023What is the Profit and Loss Statement (P&L)?
A profit and loss statement (P&L), or income statement or statement of operations, is a financial report that provides a summary of a company’s revenues, expenses, and profits/losses over a given period of time. The P&L statement shows a company’s ability to generate sales, manage expenses, and create profits. It is prepared based on accounting principles that include revenue recognition, matching, and accruals, which makes it different from the cash flow statement.
Image: CFI’s Financial Analysis Fundamentals.Structure of the Profit and Loss Statement
A company’s statement of profit and loss is portrayed over a period of time, typically a month, quarter, or fiscal year.
The main categories that can be found on the P&L include:
Revenue (or Sales)
Cost of Goods Sold (or Cost of Sales)
Selling, General & Administrative (SG&A) Expenses
Marketing and Advertising
/Research & Development
Net IncomeExample Profit and Loss Statement (P&L)
Below is an example of Amazon’s 2023-2023 P&L statement, which they call the Consolidated Statement of Operations. To learn how to analyze these financial statements, check out CFI’s Advanced Financial Modeling Course on Amazon.
Image: CFI’s Amazon Financial Analysis Course.
Amazon breaks down its total revenue into product sales and service sales. Its operating expenses consist of cost of sales, fulfillment, marketing, technology, G&A, and others. At this point, it provides a subtotal on the statement for Operating Income, also commonly referred to as Earnings Before Interest and Taxes (EBIT).
Below that, interest expense and taxes are deducted to finally arrive at the net profit or loss for the period. To learn more, read Amazon’s annual report.Download the Free Template
Enter your name and email in the form below and download the free Excel template now (see image below)!Income Accounts vs Expenditure Accounts
There are two main categories of accounts for accountants to use when preparing a profit and loss statement.
The table below summarizes these two accounts: income and expenditures.
RevenueCost of Goods Sold
SalesMarketing and Advertising
Interest IncomeSelling, General & Administrative
GainsSalaries, Benefits & Wages
Fees ChargedInterest Expense
TaxesImpact of Accounting Principles on the P&L Statement
It might not seem obvious by looking at a profit and loss statement, but the final figure at the bottom (i.e., the total profit or the total loss) may be very different from the actual amount of cash that’s made or lost.
The main factors that create a difference between profit and cash generation are:
Revenue recognition principle – revenue is often recognized before cash is received (which creates accounts receivable on the balance sheet)
Matching principle – expenses are matched to revenues during the period(s) those revenues are earned
Accrual principle – income and expenditures should be recorded during the periods they occur, not when cash is received, which can make revenue and expenses materially different from cash flowBeyond the Profit and Loss Statement
Analysts must go beyond the profit and loss statement to get a full picture of a company’s financial health. To properly assess a business, it’s critical to also look at the balance sheet and the cash flow statement.1. Analyzing the Balance Sheet
The balance sheet shows a company’s assets, liabilities, and equity at a specific point in time. This snapshot of the company’s financial position is important for assessing:
The company’s asset base – ability to generate future revenues
Liabilities – future obligations the company has to meet
Working capital – the company’s short-term liquidity position
Capital structure – how a company is financed between debt and equity2. Analyzing the Cash Flow Statement
The statement of cash flow shows how much cash a company generated and consumed over a period of time. It consists of three parts: cash from operations, cash used in investing, and cash from financing. This statement is important for assessing:
The company’s ability to generate cash from operations
Free Cash Flow generation
How much money has been raised (debt and or equity)
The net change in cash position over the period
The start and end of period cash balanceHow to Analyze a Profit and Loss Statement (P&L)
One of the main jobs of a professional financial analyst is to analyze the P&L of a company in order to make recommendations about the financial strength of the company, attractiveness of investing in it, or acquiring the entire business.
Examples of P&L statement analysis include:
Comparing year-over-year numbers (horizontal analysis) as well as industry benchmarking
Looking at margins: gross profit margin, EBITDA margin, operating margin, net profit margin
Trend analysis: are metrics improving or deteriorating
Rates of return: return on equity (ROE), return on assets (ROA)
Valuation metrics: EV/EBITDA, P/E ratio, Price to Book, etcProfit and Loss Statement Video Explanation
Below is a video explanation of how the profit and loss statement (income statement) works, the main components of the statement, and why it matters so much to investors and company management teams.
Video: CFI’s Free Financial Analyst Courses.Additional Resources
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